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Accommodation

GUARANT International (further referred to also as the Congress Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near the Cubex Centrum Praha.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with “discounted congress rates” and try to obtain your personal data including credit card details.

List of hotels

Hotel Price in EUR
SGL/DBL
Distance to the Cubex
4
Occidental Prague – superior room 92 / 100 10 minutes by walk
Pentahotel Prague – standard room 103 / 118 7 stops by metro
Clarion Hotel Prague City – standard room 94 / 112 3 stops by metro
3
Hotel Attic – standard room 71 / 97 7-minute walk
Hotel INOS – standard room 82 / 95 1 stop by metro
B&B Hotel Prague-City – standard room 54 / 65 6 stops by metro
Hotel Ankora – single room 78 3 stops by metro
Hotel Ankora – double room 82 / 94 3 stops by metro
2
Kolej Volha 30 / 44 5 stops by metro

All rates quoted are per room per night including breakfast, 10% VAT and city tax. Should VAT or city tax change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that the price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Congress Secretariat at wac-9@guarant.cz.

Individual reservations

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form, which is the part of the Online Registration Form. Your password is the same for both online forms.

Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at wac-9@guarant.cz. Do not contact hotels directly.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.

The appropriate refunds will be made after the Congress.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Pentahotel Prague, Hotel Attic, Hotel Inos, B&B Hotel Prague-City, Hotel Ankora, Occidental Prague

Cancellations received Cancellation fee
before June 7, 2022: full refund, handling fee of 30 EUR will be deducted
from June 8 to June 24, 2022: one-night cancellation fee
from June 25, 2022 incl. a no show: 100% cancellation fee for each cancelled night

Clarion Hotel Prague City

Cancellations received Cancellation fee
before May 28, 2022: full refund, handling fee of 30 EUR will be deducted
from May 29 to June 7, 2022: 30% cancellation fee for each cancelled night
from June 8 to June 13, 2022: 50% cancellation fee for each cancelled night
from June 14 to June 20, 2022: 80% cancellation fee for each cancelled night
from June 21, 2022 incl. a no show: 100% cancellation fee for each cancelled night

Kolej Volha

Cancellations received Cancellation fee
before May 16, 2022: full refund, handling fee of 30 EUR will be deducted
from May 17 to June 10, 2022: 30% cancellation fee for each cancelled night
from June 11 to June 21, 2022: 40% cancellation fee for each cancelled night
from June 22 to June 27, 2022: 50% cancellation fee for each cancelled night
from June 28, 2022 incl. a no show: 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released. Please inform the Congress Secretariat of any change in your arrival as soon as possible.

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Euro­card, Visa and Diners Club.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by June 21, 2022 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

 

If you wish to share accommodation during the Congress, you may find your roommate at this Facebook group.

 

CONGRESS SECRETARIAT
GUARANT International spol. s r. o.
Českomoravská 19, 190 00  Prague 9
Czech Republic
Phone: +420 284 001 444
E-mail: wac-9@guarant.cz



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